MANP is seeking a personable, flexible, detail-oriented multi-tasker to provide administrative support to all areas of MANP’s work, with tasks including, but not limited to, customer service by phone and email, finance and human resources support tasks, facilities coordination, and meeting scheduling and planning. The ideal candidate for this position is a clear communicator who is adept at learning different technologies, and finds satisfaction in keeping things organized and running smoothly.

Overview of Responsibilities

This 24-28 hour a week position will perform the following functions.

Customer Service

Monitor general phone and email inboxes, responding to inquiries and/or directing to appropriate staff people.
Answer questions about MANP membership and benefits.
Help problem-solve technical issues with MANP’s online tools.

Administrative

Maintain office equipment, including phone system, copier/printer, and postage machine.
Act as point person for office space/facility/parking.
Complete routine and project-based data-entry tasks, and prepare lists and reports as needed.
Ensure outgoing mail is properly metered, recorded, and mailed.
Maintain office supplies.
Maintain print and digital filing systems and office storage.
Process event registrations, memberships, and other orders when received by phone, mail, or as assigned.
Provide support to the education team in preparing for events/trainings, particularly related to procuring and preparing printed materials.
Support the preparation and execution of member mailings.
Provide administrative support for human resources tasks, including communication and tracking of applicants during hiring processes.
Provide administrative support for the MANP board, including coordinating venues, food, and technology for meetings.

Financial

Process payments made by mail or phone.
Process credits and refunds.
Prepare bank deposits.
Review outstanding invoices and execute collections procedures.
Process bill payments prepared by Bookkeeper.

Additional Duties

As assigned, attend major organizational functions and perform necessary tasks.
Actively participate in ongoing learning about equity, diversity and inclusion and their relationship to the organization’s work.
Contribute to the development and evolution of organizational vision, values, and workplans.
Participate in staff workgroups and meetings.
Other duties as assigned.

The successful candidate will join a welcoming team with a passion for promoting, celebrating, and advancing the work of nonprofits. We nurture an inclusive work culture that celebrates and cultivates individual strengths. MANP values and celebrates diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. It is a priority for all MANP employees to feel valued, supported, safe, and connected to our mission; we believe the ideas, perspectives, and work of all staff members move our mission forward.

Organization Overview

Since 1994, MANP has grown to become Maine’s go-to resource for nonprofits, supporting a growing network of over 1,300 nonprofit members and Friends based in every county in Maine and representing a wide range of missions. MANP builds the capacity of nonprofit organizations, cultivates connections across our network, and advocates for nonprofits to be at the table with business, government and philanthropy so that together we can explore opportunities and generate solutions to shared challenges. This work is rooted in our values and informed by--and evolving to better align with--our commitment to advancing equity within our organization and Maine’s nonprofit sector.

Position Requirements and Qualifications

We are excited to read applications from people with a wide range of work and life experiences. The candidate we hire will possess some combination of the following:

1+ years relevant experience.
Availability to work a 24-28 hour work week across a minimum of four days per week, with a minimum of 2 days in the office.
Deep appreciation of the value of the nonprofit sector and commitment to MANP’s mission.
Excellent organizational and time management skills, and strong attention to detail.
Strong interpersonal skills including the ability to use courtesy and discretion in addressing the needs of multiple internal and external stakeholders simultaneously.
Ability to function productively in an open office plan, multi-tasking environment.
Demonstrated commitment to diversity, equity and inclusion.
Spoken and written English language fluency.
Technologically adept. Preference for proficiency with Microsoft Office, Google Apps, Zoom, and QuickBooks Online.
Event setup and facility coordination can involve moving tables and chairs and some moderate lifting (up to 25 pounds) on an occasional basis (accommodation may be possible).

Compensation and Benefits

The starting wage for this non-exempt position is $24.28 per hour with a competitive benefits package, including:

Retirement savings program, with an employer match up to 4% of wages
Workplace flexibility (including remote options, and a remote work stipend to help defray home office overhead)
Paid time off starting at 21 days per year (prorated for part-time employees by number of hours worked)
13 paid holidays (prorated for part-time employees by number of hours worked)
Downtown parking
An extra paid day off in your birthday month.
Paid time off to vote
Reduced hours for rest and reflection during the summer months and at year-end
Wellness reimbursement of $250 per year
Professional and leadership development opportunities

Please note that in line with our compensation philosophy, we do not negotiate starting pay.

How to Apply

Please email your cover letter and resume, ideally as a single PDF file, to search@nonprofitmaine.org. The initial application deadline is August 3, 2025, though applications will continue to be reviewed until the position is filled.