Director of Finance

The Director of Finance is the team leader for Maine Initiatives’ financial management, administrative, human resource, and general operational priorities. The Director of Finance works closely with the Management Team to design and implement the overall policies, objectives, and goals related to the financial well-being and long-term financial and operational health of the organization. The Director of Finance supervises the Operations Associate and is the primary contact for the contract bookkeeper and other key contractor relationships.

Key responsibilities include:

Finance (65%):

• Supervise and provide guidance to the bookkeeper, operations associate, and other personnel as needed to ensure timely and accurate financial tracking, including account payable & receivables, payroll, bank deposits, transfer to/from investment and bank accounts, and bank reconciliations. 
• Establish, coordinate, and maintain accounting systems that properly reflect the financial position of the organization, including:
  • Conducting the monthly reconciliations and detailed review of income statement accounts and certification of accuracy;
  • Providing detailed financial reporting for each program and operational area; and
  • Presenting consolidated reporting to the Management Team, Directors, Executive Committee and/or Board that includes budget versus actual analysis, cash flow, forecasting and projections, and reports on investment accounts.
• Review and implement all operating policies and procedures relating to organizational finance, ensuring that proper internal controls are in place, appropriate risk management measures exist and are complied with, and that accurate and up-to-date written procedures are in place across the board.
• Work with the Management Team and Directors to review spending, report on grants, and prepare an annual (fiscal year) budget. Prepare detailed summary budgets for presentation to be approved by the Management Team in August and then by the Board of Directors in September.
• Compile financial information necessary for the completion of the organization’s annual audit and 990 tax filing and complete reports required by the State of Maine.
• Oversee donor database and CRM (Salesforce) management, ensuring timely gift acknowledgement and donor communications, and management of grant submission and reporting calendars.

Other Operations and Information Technology (20%)

• Act as primary contact on facilities matters.
• Oversee procurement and organization of office supplies.
• Maintain organizational files and documents including grant and finance records.
• Coordinate insurance coverage: Directors and Officers, Workers Compensation, General Commercial Liability, etc.
• Ensure compliance with regulatory and other compliance matters: Charitable Licensure, annual report to the Secretary of State, etc.
• Team lead on Salesforce, Quickbooks and other software administration and security. 
• Manage the purchase, repair, and maintenance of office equipment and information technology, including computers, phones, printers, etc.
• Implement the document retention policy.

Human Resources (15%):

• Manage and oversee systems for payroll and benefits administration, employee enrollment, etc. 
• Prepare and approve consultant and service contracts.
• Ensure staff has access to and understand Maine Initiatives’ benefits and personnel policies and ensure compliance with human resource and employment laws.
• Maintain personnel files.