Executive Director

The board of directors of Avian Haven in Freedom, Maine, has launched the search for a new executive director to lead the organization beyond the founder phase to achieve increased impact and sustainability. Avian Haven is dedicated to the rehabilitation and release of Maine’s injured, sick, and orphaned wild birds. The organization provides comprehensive medical care in a well-equipped clinic, with rehabilitation in environments designed to simulate natural conditions.

Role and Responsibilities

As chief executive, the executive director is responsible for oversight of all programs, fiscal operations, messaging, human resources, administrative functions, benefits administration, fundraising, organizational planning, and the maintenance of a healthy work culture. Reporting directly to the board of directors, the executive director ensures mission alignment, measurable progress toward defined goals, compliance, and accountability. Avian Haven’s next executive director will provide leadership in creating a culture of transparency, respect, and collaboration; developing processes and procedures to support effective communication, efficiency, and sustainability; and modeling trust-based relationship-building. Emotional intelligence and effective communication skills are essential attributes of this position. The new executive director will partner with the board in developing a five-year strategic plan with a compelling vision and ambitious but achievable goals that will guide annual operational planning and resource allocation. Specific areas of responsibility include, but are not limited to:

Fiscal Management

• Oversee all financials, cash flow, and bookkeeping, ensuring accuracy and timeliness
• Maintain adequate insurance coverage and an updated record of assets
• Prepare an annual operating plan and a budget to support it, in conjunction with the executive committee, for board approval
• Prepare monthly financial reports for the board, comparing budget to actual revenue and expenses and explaining variances
• Prepare annual financial summaries for board review and compliance documentation
• Monitor investment accounts with portfolio advisors annually

Communications and Fundraising

• Develop an integrated communications and fundraising plan with board and staff to brand Avian Haven and position it to achieve sustainability, organizational visibility and expanded public awareness of the threats faced by wild birds and the importance of wild bird rehabilitation
• Execute fundraising plans and initiatives to expand the organization’s network and deepen its impact
• Identify, cultivate, and engage major donors, including individuals, foundations, community organizations, and businesses
• Support the development and implementation of planned giving
• Maintain accurate documentation of donor activities and funding initiatives, and prepare and distribute reports to funders as appropriate
• Work with the board to promote effective outreach and visibility strategies, serving as the primary voice of Avian Haven and overseeing a multifaceted approach including newsletters, year-end reports, annual appeals, website updates, press releases, public appearances, and social media
• Maintain positive and collaborative relationships with diverse stakeholders, including other rehabilitation facilities and rehabilitators, state wildlife biologists and agencies, birding groups, and volunteer networks

Human Resource Management

• Provide organizational leadership and management of employees, including recruiting, hiring, mentoring, and compensation, while promoting positive practices that build morale
• Conduct staff reviews and evaluations, and integrate with the annual updating of job descriptions and emergency succession plans for each staff position
• Prepare information for annual audits of workers’ compensation as applicable
• Oversee the management and selection/change of various staff benefits, including messaging, cost oversight, and monitoring bookkeeping to ensure compliance with policies and procedures
• Manage the creation, review and maintenance of policy manuals and procedural instructions across all levels of operations
• Ensure liability waivers are up to date and that all employees, interns, and volunteers renew them annually
• Promote and support staff continuing education and professional development
• Ensure a safe harassment-free work environment, wherein staff members are valued, grow professionally, and work as a team while maintaining their core areas of responsibility

Board Development

• Work in productive partnership with the board of directors, providing informative reports on a regular basis, participating in board committees as appropriate, and cultivating an especially strong relationship with board leaders
• Work with the board president to craft meeting agendas that both engage the board and help provide staff with the guidance and attention they need and deserve
• Create, assemble, and distribute materials for monthly board meetings in a timely fashion; prepare special reports and support meeting logistics as needed; and participate as an ex officio member of the board
• Work with the board to identify, create, or amend policies as needed
• Assist with board recruitment and onboarding 

Operations

• Work with staff to secure and maintain the technological tools and equipment needed for clinical and rehabilitation work, communication, and financial and operational management
• Schedule and facilitate efficient staff meetings for planning and implementation of annual operational priorities
• Oversee the appropriate maintenance of patient records and other data storage systems
• Oversee the maintenance and development of indoor and outdoor habitats